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How to use the AI Assistant
How to use the AI Assistant

Discover how to use the Boords AI Assistant, limitations, effective prompts, and information on data usage and privacy.

James Chambers avatar
Written by James Chambers
Updated over a week ago

This document will guide you through the process of using the AI Assistant in Boords, managing data privacy, and understanding the available features to help you go from idea to approved storyboard faster.

Who can use the AI Assistant?

AI Assistant is available on our paid plans, but is not available for education users. There are no usage limits on the AI Assistant - use it as much as you want without incurring extra costs.

Enabling and disabling the AI Assistant in settings

You can enable or disable the AI Assistant according to your preference. Turning it off will remove the AI Assistant from the user interface for you and your team members.

To toggle AI Assistant, go to your Team Settings, and click the AI Assistant toggle:

Note that only team admins can enable and disable AI Assistant.

Creating a new storyboard using the AI Assistant:

Click the "New Storyboard" button on the dashboard, then enable the AI Assistant by switching on the "Use Assistant" toggle:

Pre-built prompts for AI Assistant

The AI Assistant provides a variety of pre-built prompts to cater to different storyboard types, such as marketing videos, training videos, and public service announcements. To use a pre-built prompt, simply select the desired prompt from the Template dropdown:

Output storyboards in multiple languages

Boords allows you to output storyboards in over 20 languages. To choose a different output language for your storyboard, select your chosen language from the Language dropdown:

Data privacy

Boords uses the ChatGPT3-5 API to power the AI Assistant. We take data privacy very seriously and comply with all applicable data protection regulations.

When using the AI Assistant, your data is sent to ChatGPT3-5 via the API for processing. It's important to note that as of September 2021, OpenAI retains API data for 30 days but no longer uses the data sent via the API to improve its models. You can learn more about OpenAI's data usage policy here.

Customization and modifying pre-built prompts

Boords allows users to create custom prompts for the AI Assistant to cater to their specific needs. While pre-built prompts provide a helpful starting point, you can customize them by entering your own text, allowing for greater flexibility. Feel free to modify the prompts to suit your project requirements and explore various options to achieve the desired output.

Troubleshooting: Writing effective prompts

To ensure that you get the most out of the AI Assistant, it's essential to write effective prompts. Here are some tips to help you write prompts that generate meaningful and accurate results:

  1. Be specific: Clearly define the topic or context of the storyboard you want the AI Assistant to generate.

  2. Use concise language: Keep your prompts short and to the point to avoid confusion.

  3. Provide examples: Including examples of the output you expect can help the AI Assistant better understand your requirements.

  4. Break complex tasks into smaller steps: If you have a complex request, break it down into smaller tasks or prompts that the AI Assistant can handle more effectively.

AI-generated content limitations

While the AI Assistant is a powerful tool, it's essential to be aware of its limitations and verify the content it generates:

  1. Content Accuracy: AI-generated content may not always be accurate, and users should verify the information before incorporating it into their storyboards.

  2. Context understanding: The AI Assistant may not always fully understand the context or nuances of a given prompt, which could result in outputs that are not completely relevant or appropriate.

  3. Creativity: While the AI Assistant can generate creative content, its output is based on the data it has been trained on and may not always meet your unique creative vision.

  4. Data freshness: The AI Assistant's knowledge is based on its training data, which has a cutoff date (in this case, September 2021). As a result, it may lack information on recent developments or current events.

Given these limitations, it's essential to review and verify the AI-generated content to ensure it aligns with your project requirements. You can also experiment with refining your prompts to achieve more accurate and relevant results.

Should you have any further questions or require assistance, please do not hesitate to contact our support team.

We hope this guide has provided you with the necessary information to make the most of the AI Assistant feature in Boords. Happy storyboarding!

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